Front desk software for small innsFor inns of 6 to 40 roomsSee the board

Every key on its hook. Every room accounted for.

Who's staying, who's late, what's clean, what came direct.
All on one board.

Behind the front desk at night: a lit marble counter with white flowers, an open guest book, a brass bell, a tray of key cards and a lamp, warm low lights in the lobby beyond
The LarkfieldCountry inn · Cotswolds
  • Overview
  • Rooms
  • Bookings
  • Housekeeping
  • Guests
Friday 6 November 2026

Good evening, Ruth.

New bookingClose a room
Staying tonight
7 / 123 leave Sat · 2 on Sun
Arriving today
3 guestsnext 15:00 · last 23:40
Booked direct
6 / 10£0 commission · own website
Housekeeping today
2 / 3Room 6 · by 14:00
Tonight's takingsBy room

£1,812 across 10 rooms

Tonight's roomsLift any key
  • 7 staying
  • 3 arriving
  • 1 free
  • 1 closed
Arrivals3 tonight
06James Okafor2 nights · cleaned 13:35Ready15:00
09Clara BensonDirect · ready 11:40Ready17:30
04Mr. and Mrs. AdeyemiCode 2816 sent 18:00Late23:40

Roomhook puts every room on one board so you can run the night from the desk or your phone.

The LarkfieldCountry inn · Cotswolds
  • Overview
  • Rooms
  • Bookings
  • Housekeeping
  • Guests
Friday 6 November 2026

Rooms

Check in a guest
Tonight's board Select any key to lift it
  • 7 staying
  • 3 arriving
  • 1 empty
  • 1 closed
  • The boardEvery room tonight on one board, staying, arriving, empty or closed at a glance.
  • BookingsBookings from your own website and the booking sites arrive in one place.
  • Late arrivalsA check-in code goes out before the guest leaves home, so nobody waits up.
  • HousekeepingToday's rooms on a housekeeper's phone, ticked off as each one is done.
  • Returning guestsNotes and preferences are kept with each guest and come back when they do.
  • Closed roomsClose a room once and it's blocked on every booking channel at the same time.
A guest suite seen through the keyhole: a sofa with patterned cushions, a wooden dining table and kitchen, glass doors onto a terrace and palms

Five jobs Roomhook takes off the front desk.
Each one shown on a real night's board.

01 · Late arrivals

Late guests get their door code early.
You don't wait up.

When a guest says they'll be late, Roomhook texts them a check-in code and directions to the door, then marks the room as in when the door opens.

Arrivals

Send a door code
Arrivals tonight3 guests
  • 06James Okafor2 nights · cleaned 13:35Ready15:00
  • 09Clara BensonDirect · ready 11:40Ready17:30
  • 04Mr. and Mrs. AdeyemiFrom Leeds · 1 nightLateCode sentOn the wayIn23:40
  • 05Room 5 · free tonightStill bookable on your website and both booking sitesOpen£158
Mr. and Mrs. AdeyemiRoom 4

2816

  1. Code sent18:00
  2. On the wayFrom Leeds
  3. Door opened23:52
Tonight's roomsRoom 4 arriving 23:40Room 4 arriving 23:40Room 4 on the wayRoom 4 in · 23:52

02 · Direct bookings

Your website's bookings on the same board.
With what each one cost to win.

Bookings from your website and the booking sites land in one place, each key showing its commission, so you see what booking direct is worth.

Bookings

New booking
Bookings tonightCommission
  • 02Helen and Mark Poolelarkfieldinn.co.ukDirect£0
  • 07Sofia Marinlarkfieldinn.co.ukDirect£0
  • 06James OkaforBooking site oneSite£24.60
  • 08Daniel and Ana RuizBooking site twoSite£26.70
  • 04Mr. and Mrs. AdeyemiBooking site oneSite£26.40
  • 09Clara Bensonlarkfieldinn.co.ukDirect£0
  • 12Noor Haddadlarkfieldinn.co.ukDirect£0

Booking sites at 15%, an example rate

Room 7 · Sofia MarinBooked direct
Booking site 15%£55.80
Direct£0

Saved by booking directNo booking-site fee on 2 nights£55.80

Booked directtonight
6of 10

03 · Housekeeping

Housekeeping's list, on their own phone.
Ticked-off rooms turn ready on the board.

Today's rooms in the order that matters (who's leaving, who's staying, who arrives first) in any phone browser. Nothing to install.

Housekeeping

Share Maya's list
0/3Maya's roomsAll ready before 15:00
On the boardCleaningCleaningCleaningAll ready
Next in2 rooms ready
  • 06James OkaforRoom 6 ready at 13:35Ready15:00
  • 09Clara BensonRoom 9 ready at 11:40Ready17:30

04 · Returning guests

Guests' notes come back with them.
Nobody has to remember at the desk.

When a guest returns, their notes come too: the pillow they asked for, the room they liked, why they're here this time.

Guests

Add a note
Helen and Mark PooleRoom 2
  1. 1st
  2. 2nd
  3. Tonight

From their last stayAnniversary: flowers on arrival, Room 2 again

For tonightTo doTo doTo doDone
  • Room 2 againKept for themThu
  • Flowers on arrivalTicked off on the card16:00
  • Breakfast at 9:00Their usual, by the windowSat 09:00
  • Check-outNext, on SundaySun 11:00
Stay
Third
Tonight
Night 2 of 3
Booked
Direct · £212

05 · Closed rooms

Close a room once, from the front desk.
It comes off every channel at the same moment.

Your website and every booking site, together, so no one can book a room you can't sell. It goes back on sale by itself when it reopens.

Rooms

Close a room
Room 11Boiler repair · 4 nightsOpenClosedClosedClosed
  1. Fri6
  2. Sat7
  3. Sun8
  4. Mon9
  5. Tue1014:00
Engineer
Tuesday, 10:00
Reopens
Tuesday, 14:00
Close room 11Closed on every channel
Room 11Boiler repair
  • Website
  • 1Site one
  • 2Site two
Tonight's rooms11 open · 1 closed

Moving in

From your old system to your new board

From the desk

What the night sounds like once the board is up.

The Larkfield12 rooms · Cotswolds
“I used to keep tonight in my head and on the back of a printout. Now it's one board, and I can check it from the kitchen.”
Ruth LarkOwner
“Guests arriving after ten meant one of us sat up. Now they get a door code and we get a text when they're in.”
4702In · 23:10
Hannah PriceThe Old Rectory · 9 rooms
“For the first time we could see what each booking site cost us. More of our rooms come through our own website now.”
Booking siteDirect
James and Ella WhitfieldThe Kingfisher · 16 rooms
“Our cleaner ticks rooms off on her phone, and I watch them turn ready from the front desk.”
3 of 4 ready
Siân DaviesTŷ Gwyn · 6 rooms
Rose Cottage Inn8 rooms · Yorkshire Dales
“Closing a room used to mean four logins. Now I close it once and it's gone everywhere.”
David MorganOwner

Questions

What innkeepers ask before they move in.

No. Your website, your listings on the booking sites and the confirmations your guests receive all stay exactly as they are. The only change is behind the desk: tonight's rooms are on one board instead of a diary and a printout.

Yes. Today's list opens in any phone browser, with nothing to install. It shows the rooms in the order that matters (who's leaving, who's staying, who arrives first), and every room they tick off turns ready on your board.

Tonight's board can be printed, so the desk always has the night on paper. Your phone works as a backup too, so you can still check who's in and who's arriving while the connection comes back.

You bring your room list, your rates and your current bookings, from your old system or a spreadsheet. We set up your board with you, connect your website and booking sites, and the board runs beside your old system until you're happy to switch.

Yes. Your website and every booking site connect to the board, so their bookings land in one place, each key showing what it cost to win. Your listings stay as they are, and nothing changes for the guests booking through them.

Yes. Close it once with a reason and a date, and it comes off your website and every booking site at the same moment, so nobody can book a room you can't sell. When it reopens, it goes back on sale everywhere by itself.

Front desk softwareFor inns of 6 to 40 roomsSee the board

Hang your keys.
We'll set up the board with you.

12rooms

Set your rooms and name, and watch the rack fill. Nothing is sent from this page.